Campaign Activities Reporting of Volunteer Hours
Volunteer hours measure the influence of Republican Women in the election process. TFRW and your club deserve recognition for the tremendous contributions members make toward getting Republicans elected! This measure is demonstrated in the enormous number of hours our members volunteer to the process.
The total volunteer hours for the club should be sent quarterly to the VP - TFRW Campaign Activities. The quarterly reports for 2008-09 will be due March 31, June 30, September 31 and December 31, as shown on the report form.
Organize a system to accurately keep track of the campaign hours that each member has contributed. (Sample form provided on the website and in Forms Section of TFRW Handbook.) Keep a record of each volunteer's member status, Ex. regular member, candidate member, spouse member of candidate, or associate member (male but not candidate). There are separate awards for these categories at Legislative Day to be held Spring 2009.
Remember, to receive the award recognition that clubs and individuals deserve, members must report volunteer hours. Don’t hide under a bushel! Develop incentives within your club for not only volunteering, but also for reporting those hours. This accounting DEMONSTRATES NOT ONLY TFRW's, BUT ALSO YOUR CLUB'S, STRENGTH and INFLUENCE IN ELECTING REPUBLICANS!
I look forward to getting the reports of the tremendous work TFRW women are doing across TEXAS!
PLEASE FAX, MAIL OR EMAIL REPORTS TO:
Carol Hanle
TFRW VP Campaign Activities
5904 Fox Chapel
Austin, TX 78746
512.923.5647/ cell
512.327.6695/ fax
1. ONLY count hours pertaining to non-paid political activities. Hours as Election Judge, Clerk, Poll Watcher count ONLY if pay is turned over to a county party, your local Federated Republican Women's Club, a candidate or the TFRW PAC.
2. Include work done at home, such as mailings; preparing campaign posters or signs; telephoning - solicited by a candidate/campaign; baking for a campaign, but not for club meetings.
3. Count hours spent working at a special event or organizing the event. BUT NOT if you attend as a guest or if you are compensated for the event.
4. Count hours spent in session at Federation Board of Directors meetings and Federation Conventions also time spent in preparation of convention if on committee. You may include travel time.
5. Count hours spent in session at precinct, county/district or state party conventions. You may include travel time. NOTE: Please remember to attend your precinct convention!
6. You may count hours spent as members of county or state party committees - ONLY during scheduled meeting times. You may include travel.
7. Count political work done at club meetings, i.e., driving a candidate, working on mailings, getting candidate petitions signed, etc. DO NOT count hours in regular meetings.
8. Volunteer hours done at county, state or Federation Headquarters may be counted. BUT NOT for paid staff positions.
9. All hours volunteered at campaigns and at headquarters include portal to portal travel. BUT NOT stops for personal errands.
10. Count nonpartisan hours for known Republican candidates in city or school board elections.
11. Women candidates who are members of a club may count their campaigning as volunteer hours as long as no salary is accepted. A separate award will be given in this category at award events.
12. Male associate members may count volunteer hours and must follow the same rules which apply to regular members. Male candidates cannot count hours working on their campaigns.
13. A dual member's hours are only counted in her primary club.
14. Whenever possible, please have your hours verified and initialed by the campaign or headquarters. This will help determine where our hours are most utilized.
Go Here for Club Report form
Go Here for Individual Record of Campaign
Activities form